NOTE:-
(A) The contents of the guidelines suggested by the court appointed Committee
consisting of [Prof. (Dr.) N.R. Madhava Menon, former Director, National
Judicial Academy, Bhopal, Mr. T.K. Viswanathan, former Secretary General, Lok
Sabha and Mr. Ranjit Kumar, Senior Advocate]
may be usefully extracted hereinbelow:-
GUIDELINES ON CONTENT REGULATION OF GOVERNMENT
ADVERTISING
(1) These Guidelines shall be called the Government Advertisement
(Content Regulation) Guidelines 2014.
(2) They shall come into force with effect from......
2. APPLICATION:
(1) These Guidelines shall apply to all Government advertisements
other than Classified Advertisements.
(2) These Guidelines shall apply to the content of all
Government Advertising till a suitable legislation is enacted by the Government
to prevent the misuse of public funds on advertisements to gain political mileage
as distinct from legitimate Government messaging.
(3) These Guidelines shall apply to all –
(a) institutions of Government;
(b) public sector undertakings;
(c) local bodies and other autonomous bodies/organizations
established under a Statute.
3. DEFINITIONS:
In these Guidelines unless the context otherwise requires:
(a) “Classified Advertisements” include public notices,
tenders, recruitment notices, statutory
notifications.
(b) “DAVP Guidelines” means the existing guidelines of
the Directorate of Advertising and Visual Publicity of the Ministry of
Information and Broadcasting dealing with the eligibility and
empanelment procedures and rates of payment and such
other matters;
(c) “Government” means Central Government, State
Governments/Union Territory Administrations and also includes local bodies,
public sector undertakings and other autonomous
bodies/organisations established under a Statute.
(d) “Government advertising” means any message, conveyed
and paid for by the government for
placement in media such as newspapers, television, radio,
internet, cinema and such other, media but does not include classified advertisements;
and includes both copy (written text/audio) and creatives (visuals/video/multi media)
put out in print, electronic, outdoor or digital media.
OBJECTS:
The objects of these Guidelines are:-
(a) to prevent arbitrary use of public funds for advertising
by public authorities to project particular personalities, parties or
governments without any attendant public interest.
(b) neither to belittle the need nor to deny the
authority of the Union and State Governments and its agencies to disseminate
information necessary for public to know on the policies and programmes of
Government but only to exclude the possibility of any misuse of public funds on
advertisement campaigns in order to gain political mileage
by the political establishment;
(c) to address the gap in the existing DAVP Guidelines which
only deal with the eligibility and empanelment of newspapers/journals or other
media, their rates of payment, and such like matters and not on how to regulate
the content of Government advertisements;
(d) to ensure that “all government activities satisfy the
test of reasonableness and public interest, particularly while dealing with
public funds and property”;
(e) to ensure that government messaging is well co-ordinate,
effectively managed in the best democratic traditions and is responsive to the
diverse information needs of the public.
5. GOVERNMENT ADVERTISEMENT TO INFORM CITIZENS
Subject to these Guidelines Government may place advertisements
or purchase advertising space or time in any medium to inform citizens about
their rights and responsibilities, about government policies, programmes,
services or initiatives, orabout dangers or risks to public health, safety or the
environment.
6. THE FIVE PRINCIPLES OF CONTENT REGULATION:
While placing advertisements or purchasing advertising
space in any media, the Government
shall be guided by the following principles, namely:-
(1) Advertising Campaigns to be related to Government
responsibilities:
While it is the duty of the Government to provide the
public with timely, accurate, clear, objective and complete information about
its policies, programmes, services and initiatives
since the public has a right to such information, the
content of government advertisements should be relevant to the governments’
constitutional and legal obligations as well as the citizens’ rights and entitlements.
(2) Advertisement materials should be presented in an
objective, fair and accessible manner and be designed to meet the objectives of
the campaign:
(i) The material shall be presented in a fair and
objective manner and shall be capable of fulfilling the intended objectives;
(ii) Government shall exercise due caution while deciding
the content, layout, size
and design of the message including the target area and
the creative requirement of the intended communication in order to ensure that
the maximum reach and impact are achieved in the most cost effective manner;
(iii) Content of advertisement must enable the recipients
of the information to distinguish between facts and analysis and where
information is presented as a fact, it should be accurate and verifiable;
(iv) Pre-existing policies, products, services and
initiatives should not be presented as new unless there has been a substantial change
or modification of such policies, products or services;
(v) Content of advertisement should provide information
in a manner that accommodates special needs of disadvantaged individuals or
groups identified as being within the target audience;
(vi) Multiple formats may be used to ensure equal access;
(vii) Every effort shall be made to pre-test the material
in case of large scale campaign with target audiences.
(3) Advertisement materials should be objective and not
directed at promoting political interests of ruling party:
(i) Display material must be presented in objective language
and be free of political argument or partisan standpoint:
(ii) Government
advertising shall maintain political neutrality and avoid glorification of political
personalities and projecting a positive impression of the party in power or a
negative impression of parties critical of the government.
(iii) Advertisement materials must not –
(a) Mention the party in government by name;
(b) directly attack the views or actions of others in
opposition;
(c) include party political symbol or logo or flag;
(d) aim to influence public support for a political
party, candidate for election; or
(e) refer to link to the websites of political parties or
politicians.
(iv) Government advertisement materials should avoid
photographs of political leaders and if it
is felt essential for effective Government messaging,
only the photographs of the President/Prime Minster or Governor/Chief Minister
should be used;
(v) Government advertisements shall not be used at
patronizing media houses or aimed at receiving favourable reporting for the
party or person in power.
(4) Advertisement Campaigns be justified and undertaken
in an efficient and cost-effective manner:
(a) Since it is the responsibility of government to safeguard
the trust and confidence in the
integrity and impartiality of public services and hence
it should be the policy of governments to
use public funds in such a manner as to obtain maximum
value for taxpayers’ money;
(b) Advertisement Campaigns must be justified and
undertaken in an efficient and cost-effective manner;
(c) The Government shall –
(i) decide and announce beforehand, a list of personalities
on whose birth or death anniversaries, advertisements could be released every
year and specify which Ministry/Department could release the same;
(ii) avoid the issue of multiple advertisements by
different departments and PSUs of the same Government in Commemorative
Advertisements and shall issue a single advertisement only;
(d) Though advertising by governments should remain
regulated all the time, it is particularly
important to scrupulously follow these principles before
and during the elections. As far as possible, during the period prior to elections,
only those advertisements required by law (such as public health and safety advisories
or job and contract advertisements) alone be released by governments;
(e) Advertisement campaigns should only be need based;
and
(f) In case of large volume advertisement campaigns,
post-campaign impact assessment is necessary to be included in the planning process
itself and shall identify the indicators to measure success when the campaign
has ended.
(5) Government
advertising must comply with legal requirements and financial regulations and procedures:
Governments shall ensure that all Advertisements comply
with:-
(i) relevant laws regarding privacy, intellectual property
rights, election laws and consumer
protection laws apart from laws in respect of broadcasting
and media; and
(ii) copyright laws and ownership rights associated with
works subject to copyright are
fully respected.
COMPLIANCE AND ENFORCEMENT:
(1) The Government shall appoint an Ombudsman who shall
be an eminent expert independent of the Government to receive complaints of
violations of Guidelines and to recommend action in accordance with the
Guidelines.
(2) Heads of government departments and agencies shall be
responsible for ensuring compliance with these Guidelines and shall follow a
procedure of certification of compliance before advertisements are released to
the media.
(3) As part of the performance audit of the Ministry/Department/Agency
–
(a) there shall be separate audit of the compliance of
Advertisement Guidelines by the
Ministry/Department/Agency concerned; and
(b) The annual report of such ministry/department/agency
shall publish the findings of such audit and the money spent on advertising.
(4) The regulatory
bodies of print and electronic media will be within their powers to impose
sanctions against such media groups acting against these Guidelines in seeking
or obtaining government advertisements.
8. GENERAL:
(1) These Guidelines shall be in addition to and not in
derogation of the existing Guidelines
which are in place under the existing Advertisement
Policy of Government.
(2) These Guidelines are equally applicable to State
Governments and its agencies. The State
Governments shall undertake amendments to whatever
policies they have in this regard and
observe the Guidelines strictly in letter and spirit.
(3) The Ombudsman may recommend suitable changes to the
Guidelines to deal with new
circumstances and situations.
(4) The Government shall take necessary steps to initiate
necessary legislation on the subject,
given its importance for democracy, human rights and good
governance.”
(B) The Hon’ble Supreme Court approved and adopted the
recommendations of the Committee in terms of its orders of 13 May 2015, 18
March 2016 and 28 April 2016 except with
regard to:
(a) appointment of
an Ombudsman
(b) the recommendation with regard to performance audit
by each Ministry.
(c) embargo on advertisements on the eve of the elections.